About

Circulation Policy

PURPOSE:

The Circulation Policy provides guidelines for the eligibility of library users, circulation of library materials, interlibrary loan, fines and fees, and user account holds. 

POLICY STATEMENT:

The primary goal of the Library collection is to provide the resources and materials to support the curriculum and instructional programs of the institution.  The circulation policy exists to facilitate access to the material and information in the library’s collection. 

POLICY/PROCEDURE:

The library offers a basic core collection and collections appropriate to all program offerings. Rules for using print and physical items in the library collection are as follows:

  • Items may be checked out by currently employed faculty and staff and currently enrolled students of Fletcher.
  • A valid Fletcher ID must be presented to check out materials.
  • Users may check out 10 items at one time.
  • Circulation periods for students are as follows:
    • Books: 21 days
    • Audio/Visual: 21 days
    • Course Reserves: varies
    • Equipment: one week
  • Circulation periods for faculty are as follows:
    • Books: entire semester
    • Audio/Visual: entire semester
    • Equipment: one week
  • Items may be renewed twice.
  • Lost materials will be charged the replacement cost plus a processing fee of $20.00. Fees must be paid to the business office. Unpaid fees will result in a hold on a student’s account.
  • Fletcher does not charge overdue fines, but students with overdue materials will have a hold placed on their account until the item is either returned or reported lost and paid for.
  • All materials are due back by the last day of classes, even if that means a shorter circulation period.

Special Circulation Policies

Equipment

Equipment in the library collection is available for circulation.

  • The patron that checks out a piece of equipment is responsible for the replacement value of any item that is lost or damaged.
  • Before checking out equipment worth more than $100, patrons must electronically sign an acknowledgement that they will be responsible for the replacement cost of a lost or damaged item.
  • Holds placed on equipment expire in 24 hours.

Calculators

  • Calculators are due back at the end of the semester in which they are checked out.
  • Holds placed on calculators expire in 24 hours.
  • Should a calculator or any of its pieces be lost or damaged, patrons are responsible for the replacement cost of the calculator or the lost/damaged pieces including rechargeable batteries and charging cables.
  • Some library calculators come with rechargeable batteries.  Batteries can be exchanged at the library.

Holds

  • Fletcher students, staff, and faculty may place a hold on library items through the library catalog.
  • There is no fee to place a hold.
  • A user may place a hold on an item that is currently checked out to another user or one that is available on the shelf.
  • Students must select a pick up library at the time the hold is placed.
  • Items at the Main campus in Schriever will generally be available within 24 hours for items that are not checked out.  For items that require delivery to another Fletcher facility, please allow two business days.  If the item is needed sooner, the user should contact the library directly.
  • Items can be delivered to the Houma facility and the Thibodaux facility and retuned to any facility or main campus.
  • Students can place holds on up to 5 items at a time.
  • Students will be notified by email and phone once the hold is available for pickup.
  • Holds are filled in the order they are placed.
  • Holds can be canceled at any time via the library catalog under "My Account."
  • Once a hold becomes available for pick up, that item will be held at the pickup library for five business days. Users should make every effort to pick up the item within the period. The item will not be available after the expiration date.
  • Equipment placed on hold will only be held for 24 hours.

ILL

Interlibrary loans are transactions in which library materials are made available by one library to another. The purpose of interlibrary loan is for exchange of resources throughout the state and nation. Resource sharing among libraries is desired and encouraged for mutual benefit. Interlibrary Loan (ILL) service supplements the locally owned resources and provides students and faculty access to a wider range of materials beyond the library collection. The library seeks to provide ILL service in accordance with the Copyright Law of Title 17, U.S. CodeNational Interlibrary Loan Code for the U.S.National Commission on New Technological Uses of Copyright Works Guidelines, and the Louisiana Interlibrary Loan Code.

  • ILL service is extended to all Fletcher students and faculty. Faculty and students may search any library catalog within the state and nation and initiate a request to borrow materials for research.
  • Instructors are responsible for assuring students have access to course readings; either through providing students copies in class or by placing the readings on reserve. The library will not provide interlibrary loan requests for assigned readings.
  • Pedestal Bank Library is a member of Online Computer Library Center (OCLC), which allows the library access to more than 2,000 libraries nationwide via national cataloging, interlibrary loan, and title verification records. Using OCLC, Library staff will process borrowing requests in a timely manner. Steps of the ILL process include: patron requesting materials, Library staff locating materials and submitting the request to a lending library, lending library issuing and forwarding the materials via appropriate transmission methods either through mail, fax, or electronic transfer. The entire process may take approximately two or three weeks due to location of the lending library, incomplete request forms, and various other factors. It is recommended that patrons make requests for materials at least 14-21 days in advance of needing the materials for effective use of ILL service.
  • All ILL requests must be completely filled out.
  • One ILL request form per item must be completed.
  • ILL requests are limited to a maximum of twenty per person per week.
  • Requestor will be notified when materials arrive. Unclaimed materials will be held at the circulation desk a maximum of 10 days before they are returned to the lending library.
  • All materials should be returned to the circulation desk three days prior to the lending library's due date. Renewal requests must be made at least three days prior to the lending library's due date.
  • Flagrant violation of ILL policies and procedures will be cause for withdrawal of ILL privileges.
  • Any questions concerning ILL requests should be directed to the librarian on duty or the librarian responsible for processing ILL requests.
  • Pedestal Bank Library does not charge qualified patrons for use of ILL service as long as requested items are those directly related to research needs and funds allow.
  • The lending institution's policies are in effect for materials borrowed through ILL. Lending library policies vary as to what resources may be borrowed, length of borrowing period, and fines for overdue items.
  • The patron initiating the request is responsible for adhering to the policies of the lending institution. The borrower is responsible for any charges or fines incurred during an ILL transaction. Fines owed to a lending institution will be promptly paid by Fletcher. The faculty or student incurring the fine or charge as a result of damage to materials borrowed or violation of the lending library's policies will then be billed by Pedestal Bank Library for the total amount of the fine or charge plus an additional $5.00 service charge.
  • Occasionally, materials can only be obtained from an institution or document delivery service that charges a fee for lending materials. The Pedestal Bank Library will attempt to supplement these charges as funds allow. However, in some circumstances, the borrower may be asked to pay these fees up to the maximum cost indicated by the patron on the ILL request form.
  • Pedestal Bank Library does not charge institutions that have a non-charging policy. However, institutions that do charge ILL service fees will be charged the amount of their service charge. Requests from libraries via OCLC are accepted.
  • The loan period for Fletcher items loaned is the same as the loan period if the item were checked out by a Fletcher patron. Items are renewable unless otherwise designated or the item has been recalled. Fletcher loans books and periodical articles. We reserve the right to refuse any request which does not comply with any provision of the above codes and guidelines of the Pedestal Bank Library's Circulation Policy. Items not loaned include rare, reference, periodicals, course reserves, audio/visual, and frequently used titles. All requests for photocopies must be accompanied with copyright compliance.
  • Materials should be packed to protect against damage and returned to 1407 Highway 311, Schriever, LA 70395